TotaLand News

Word Hard and Play Hard

At TotaLand, we work hard to provide the latest software technology for land acquisition. Our dedication to users goes
beyond an 8 to 5 workday.

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Magnifying People, Products, & Services

One of Michele Day’s favorite quotes, above, emphasizes the importance of people, their talents, and the teamwork involved in creating unique and solutions-based software. As the Marketing Specialist for TotaLand, Michele works to emphasize the strengths of her TotaLand team, clients, products, and services.

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GIS Specialist Brennan Cummings Takes the Road less Traveled

“Two roads diverged in a wood, and I…I took the one less traveled by. And that has made all the difference.” – (Robert Frost)

This favorite quote of Brennan Cummings, TotaLand’s GIS Specialist, appropriately describes how Brennan approaches her job and life overall. Instead of taking the easy road, Brennan strives for the challenging road that makes a difference to clients.

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Dashing through the Code

Austin Ward, Computer Programmer Specialist for TotaLand since 2009, doesn’t see many “silent nights” since he enjoys the year-round “hustle and bustle” of creating software to make landmen jolly and their businesses bright.

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'Come Fly with Me’ - Drone World Expo

Frank Sinatra’s song “Come Fly with Me” could have been the theme song for the enthusiastic crowd attending Drone World Expo. TotaLand Technologies and Fenstermaker and Associates, L.L.C. attended Drone World Expo Nov. 17 and 18 at the heart of Silicon Valley in San Jose, Calif.

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Landmen Explore the Depths of Twitter

Landmen are wondering why connect to Twitter when already connected to Facebook, LinkedIn, YouTube, Google+, Instagram, texting, emailing, and more. The answer lies in the forever changing social media landscape where one platform such as Facebook is popular, and then quickly another platform rises to the masses, as in the case of Twitter. Social Media continues to evolve like technology moving from the rotary phone to the sleek smart phones. In 2015, Twitter has grown to 500 million users with over 350 million active users, and is gaining momentum in the business industry, according to Ingrid Lundgren of TechCrunch. Twitter has serviced over 1.6 billion search queries, is one of the most visited websites, and is called the “SMS” (Short Message Service) of the Internet, as noted in the “Twitter.com” site information.

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Welcome to TotaLand Landman News

Welcome to TotaLand Landman News. We want to thank Bill Justice for his years of vision and hard work at TotaLand and we wish him much success on his retirement from TotaLand. I want to introduce myself, Alan Day, President of TotaLand and VP/CIO of Fenstermaker. I have been involved with the Oil & Gas markets since the 80’s and have been responsible for TotaLand for the past few years.

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LinkedIn Landmen Profile Strengths in the Industry

Remember the old saying, “It’s not what you know, it’s who you know”? Getting to know the right people in the oil and gas industry has just gotten easier for landmen
using LinkedIn. LinkedIn, a business related social network founded in 2003, has changed the way landmen and others connect to find jobs and build their business reputation in the field of oil and gas. With over 225 million members, landmen recognize the business benefits of
LinkedIn and are setting up strong profiles to set them apart as experts in the field.

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Landmen Leading by Leveraging Social Media

In today’s, fast paced technological world, it is not enough for Landmen to have in-depth knowledge of contracts, oil and gas, engineering, geology, hydrology, mining, land use, and information retrieval, just to name a few of the numerous tasks of the everyday landman. To gain an edge in the industry, landmen need to stay up-to-date on networking which will leverage them in their field and to stay connected. Companies would rather hire someone they know or are familiar with rather than someone they have no previous knowledge. This report shows practical ways to gain new contacts and maintain contacts needed to succeed in your field. Our goal for landmen is to succeed in all areas needed to be a leader.

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‘Flowing Well’ in an Economic Oil Downturn

With oil prices dropping since June due to oversupply outweighing demand, enthusiasm, among landmen, seems to be drying up. Uncertainty, anxiety, and fear appear to dominate most conversations. The topic of dropping oil prices have become the focal point, and conversations tend to go something like this: “We’ve seen bad days like this before.” “This is just like the downturn in the ‘80s.” “We are in for a long declining oil economy.” With these types of conversations, it is easy for landmen to become uncertain, negative, paralyzed, and even afraid for the future. Maintaining a positive, goal oriented attitude for landmen is like a “flowing well” with enough high pressure from a surge of positive reports and historic business models utilizing unique strategies to spiral companies up during an economic downturn.

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Countdown to NAPE - Part 5

Many brokerages have served their clients well over the years and have been rewarded with success. As an avowed capitalist, I applaud that success. Within that group, there are two camps. The first is the group that sees no reason to change what has always worked for them in the past, sort of a ‘dance with the one who brung you’, or ‘if it ain’t broke don’t fix it’, or ‘son, are you really gonna sit there and tell me I’m not doing it right already?’ approach. On the surface, it can be difficult to refute the logic, but nevertheless my reference to the status quo is aimed at them—those that will continue doing what they’ve always done because they’ve always done it that way…

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Countdown to NAPE - Part 4

There are many reasons why a brokerage would need to track the rights and obligations of a block of assets (OGMLs, rights of way, seismic permits, etc.). Sometimes it is simply a matter of convenience, in the case where the brokerage has performed the acquisition work and therefore already has everything mapped and documented. Other times, it may be that the non-op client simply is not large enough or otherwise uninterested in investing the significant amount of time and capital required to research, purchase, implement and maintain an in-house asset management system.

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Countdown to NAPE - Part 3

Land industry lore is full of accounts of landmen carrying their pre-printed lease forms and their manual typewriters with them in their cars when visiting landowners. While these accounts may seem like quaint reminders of a bygone era, they are actually perfect examples of land industry professionals being just that—professional—by employing the best methods available to them at the time. At least the leases were not hand-written…

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Countdown to NAPE - Part 2

All brokerages need an efficient broker and client billing system, as discussed in Part 1 of this series. Just as central, though, is title management. Almost nothing happens without legal documents (recorded or otherwise) being the primary determinant. Documents are first obtained in any number of ways, such as researching online or at the courthouse, or in a package already compiled and presented for review. Regardless, the legal document, or instrument, is an asset from the moment it is brought into the realm of the handling brokerage.

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Countdown to NAPE Summit - Part 1

The “Build or Buy” question is one that most brokerages face early on, especially in regard to broker billing. It is very tempting to attempt to build a system in-house—and with good reason. It appears to be very simple, and as land solutions go, it is one of the simplest problem to tackle. However, “simple” is not always synonymous with “easy”.

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Happy Birthday, TotaLand!

Happy Birthday TotaLand!

In November, 2004, the very earliest incarnation of TotaLand was used for the first time to facilitate an acquisition project. It also happened to be the first, last and only time I personally used TotaLand for land work. Since then we have deliberately not worked as landmen in order to avoid any conflict of interest.

As our ten-year anniversary approached, I became curious about some of our global metrics, and asked the staff to look into it. I guess I didn't have a firm expectation of what the results would be, but I can say that I found them interesting enough to want to share with our readers.

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What All (Successful) Land Brokerages Have in Common

I absolutely love the land industry. I like that we all play a vital part in providing affordable, domestic energy. I am proud to be part of an industry that values professionalism and ethics. And I enjoy working with people who know how to have a good time.

Land brokerages provide a critical service and make up the majority of our clients. As a field guy prior to creating TotaLand, I’m coming up on 20 years in the business and, with almost 3,000 users nationwide, have had the opportunity to observe a few things.

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June Monthly Tips and New Features

TotaLand has made significant improvements in so many areas that, frankly, it’s hard to keep up. That being said, none of the changes will force you to alter your work flow; only expand your options and allow you to further customize and meet your client’s needs.

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May Monthly Tips and New Features

• TotaLand has a Notification feature with more than 20 alert options; • Within your Reports tab, you can analyze project data from many points of view; • Hey Managers, did you know that you can upload a logo to be featured on our Home Page and/or our Client List Page.

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2014 Off to a Roaring Start

It’s hard to believe that we are almost 5 months into 2014. Well, time flies when you’re having fun, but when I look back, in some ways it’s hard to believe how much has happened already.

TotaLand for Tracking Leasehold
TotaLand has always been an excellent tool for facilitating acquisition projects and for overall managing a land brokerage. For almost 10 years now and through tens of millions of user clicks, TotaLand has evolved into a finely-tuned instrument serving the needs of our brokerage clients. In the last few months, however, smaller to mid-size E&P clients have begun to discover the ability of TotaLand to track their leasehold effectively and affordably.

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Landman Technology in 2014, etc.

The land industry is cyclical—and this is not news to anyone reading this. The new year will pretty much pick up where 2013 left off. On the other hand, I’m seeing some nice movement back to good old fashioned conventional landwork.

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January Monthly Tips and New Features

You now can Assign User(s) to Instruments, Units, and Wells. This will help especially when needing to run reports on specific user activity. From the Edit Page of a specific Realm, Managers have the “+ Add Broker to Unit/Well/Instrument” option. Clicking this will provide you with the list of Users you have access to assign ownership.

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So Much to be Thankful For...

Yes—I realize that we are sending out the November newsletter in December. More than just being a ‘better late than never’ situation, I’m actually pleased to be writing this after spending Thanksgiving with family and friends.
It is a great thing to set aside a time of year to focus on the many things for which we should be thankful. It is easy to take family and friends for granted when they are close at hand. Let us never forget how much of a blessing they are, remembering that many in our industry spend much of their time away from those they love.

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November Monthly Tips and New Features

(All Users) Within your Billing Tab you have access to Packaged Billing Information. Just set your Start and End Date according to the specifications
and within a click you’ll have a multi-tabbed spreadsheet of your entire year’s billing items along with any scanned images (receipts, etc.)
You can also easily include a designated email address to send this robust report to yourself, your C.P.A. etc.

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The Budget Cycle; Spending the 4th Quarter Preparing for Next Year

As anyone in the land industry knows, the 4th quarter is very often marked by a significant reduction in expenditures for land projects. This is not only predictable, it just makes sense. Since many companies’ respective fiscal years correspond with the calendar year, AFEs (Authorization For Expenditures) tend to run out as the fiscal year-end approaches. Projects can be slowed down, put on hold or even cancelled. Even for those companies with non-calendar-year fiscal periods, essentially half of the 4th quarter is dominated by one holiday or another, so people take time off, fewer meetings are scheduled, and less gets done.

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Reagan Energy Services, LLC Welcomes TotaLand to the Team!

We started using TotaLand this year and haven’t looked back. It has been instrumental in the organization of our lease files. The report feature for contracts, tracts and parties has enabled us to save time and money when corresponding with our clients. We are looking forward to the future by incorporating TotaLand into all of our land functions from leasing to permitting and abstracting. We feel we have gained a business partner that we can trust and are very proud to offer this service to our clients, present and future.

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October Monthly Tips and New Features

Let's focus on the top right side of the desktop (Your Information / Support / Notifications) -

From your desktop, go to Your Information next to your user name and select contact information to be displayed to your entire organization; gone are the days of having to update that massive company call list every month.

Within the Support Tab, you not only have access to a search feature to seek out specific task-related materials, but also have access to TotaLand's incredible monthly training courses. For FREE! Locate an area of the site that you need to learn more about.

From your desktop, go to Your Information next to your user name and select contact information to be displayed to your entire organization; gone are the days of having to update that massive company call list every month.

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September Monthly Tips and New Features

Customization Needs, Training and Support and Newest Features

Customization Needs – The TotaLand team has really carved out a niche with our clients. Gone are the days of whether or not you’re using a database…now it’s “which one” are you using. At TotaLand we’ve worked through hundreds of customization requests over the years so that our clients can both enjoy the efficiency and effectiveness of utilizing an advanced data management system while maintaining that infamous spreadsheet…you know the one…someone spent several nights and weekends organizing several decades ago. Well, you can have the best of both worlds by sending us that spreadsheet and having it programmed into the system. One click and you have all of your data from our system displayed to your specification. (programming fees apply; but I’ve never had a client say that the minimal charges associated with adding this feature is not well worth it.

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Databases and Landwork (condensed from 1-hour presentation)

It’s been about a year since my “Databases and Landwork” presentation was approved for CE credit, and I enjoy speaking to my colleagues in the land industry whenever possible. Due to space limitations, this article is a very condensed (and non-visual) version of the presentation, but I hope I can cover the essential points in a manner helpful to the readers. We will be posting the PowerPoint and a video of the presentation in our About Us section in the next few days, wherein I go into much greater depth.

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What is the security of your data worth?

A wise man once said that we shouldn’t look for bargains when it comes to brain surgery or parachutes. While the security of your data may not be a literal life-or-death issue, it may very well be a factor when it comes to the life (or death) of your company. The land industry is (appropriately) famous for its hypersensitivity to discretion. I learned that while on the field side myself, and the lessons learned back then have become a cornerstone of TotaLand today. Speaking of lessons learned, the following is based on my experience and knowledge gained in going through the steps and processes required for our SSAE 16 compliance audits.

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August Monthly Tips and New Features

Support - Learn it, love it, live it! - Be sure to avail yourself of the multitude of resources at every user's fingertips.

​ Help Desk - Each organization has its own designated primary and secondary Help Desk users. These users have advanced knowledge of TotaLand and can answer virtually all of your questions.

Learning Thursday - many of you already know about (and take advantage of) our free, 1-hour Thursday webinars. If you cannot make them live, visit our WebEx portal to view the recordings.

And the progress continues - For you managers our there...

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But Will Your Brokers Use It?

Just like any other product, the most impressive software in the world is worthless if it doesn’t make the end users' work easier. I was a field landman before I was a SaaS (Software-as-a-Service) guy, so TotaLand naturally reflects what I feel would make our users’ work lives easier, based on my experience. More importantly, it also reflects years’ worth of informal feedback from our users.

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July Monthly Tips and New Features

With the ongoing demands to help our clients import large amounts of data, I’m pleased to announce our latest features. The Tract Ownership Import Feature (Advanced License Users Only) is a long awaited feature and mimics our other Realm templates to allow for importing of mass amounts of data. Also, within your Ownership Table, you’ll now notice an Excel download option. This new feature allows you to work on lengthy or complex ownership tables within an Excel environment; very useful with or without an internet connection.

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June Monthly Tips from Training and Support

From your Support Link in the top right of your Desktop, you can access all of the various Resources that TLT provides to help our users become more efficient/effective. In the next couple of days, you’ll notice a new option to access a Wiki-guide. We look forward to providing our users with more and more relevant training. Feel free to email clandry@totaland.com for input/feedback as we continue to develop these features.

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The Form Question: Pre-Printed or Computer-Generated Forms?

When I entered the land industry as a field broker in the mid 90’s, we used pre-printed “Bath” forms for our leasing as a rule. Then some enterprising individual took the time to type several of the forms into word processor templates (Wordperfect for DOS!) and a new era was underway.

From my perspective at the time, I thought it was a wonderful development. It sure made my job easier to crank out leases. I could format things the way I liked and could more easily print a new one if I had to make a change. Everything’s great, right? Well not so fast…

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May Monthly Tips from Training and Support

► TotaLand’s monthly Academy is separated into a 2-day event with a full day dedicated to Non-managerial users and a full day dedicated to Mangers Only. Attendees are qualified to earn up to 14 continuing education units towards RL/RPL/CPL and can attend in person or via WebEx. Inquire about hosting your very own Academy by emailing clandry@totaland.com

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Use TotaLand - Save a Tree!

Trees are wonderful—we all love them. Paper is wonderful as well and it’s difficult to imagine life without it. Since paper is made from trees, “going paperless” is a great way to reduce the number of trees that are required to fuel businesses of all kinds, and using TotaLand is a great way to minimize the use of paper in land work. Of course, saving trees is not the only benefit of going paperless. Printing, copying, storing and sending paper records is a big part of the cost of land work, and minimizing these costs is a great way to get more work done for less cost.

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TotaLand's Customer Service a Hit With Sam Houston Petroleum Land Services

Kelly Steele, Partner--Sam Houston Petroleum Land Services, The Woodlands, Texas

Using TotaLand is by far the best decision we have made. It saves time and money. Abstract Assembler is one of our favorite features. Every time we have sent a completed abstract to a new attorney, they have called and commented how much they like the look of the finished product. As a broker, I can say that having the landmen do their billing on TotaLand saves us hours every billing period. But by far TotaLand’s customer service is the best in the business. We have had clients, that have had us use other management software companies and they do not even come close to the service that TotaLand provides. If we ever have a problem we are taken care of immediately, no matter the time or day. They have also implemented some of our suggestion that clients have made.

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TotaLand Technologies to Unveil New Certification Program

TotaLand Technologies is set to release a new user certification program in the coming weeks.


We want to equip our users with the tools to fully leverage the power of our system. We are working hard to make these training resources as readily available to our clients and potential clients as possible.

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Should You Build Your Own System?

As a former landman myself, I can understand why many companies are tempted to build a system of their own capable of doing what TotaLand does. That is, after all, how I got started. I began playing around with building Access databases to generate and track leases in the late 1990's while still working as a landman. As someone with first-hand experience in this area, I can shed some light on the cost effectiveness and practicality of building and maintaining a system of your own.

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April Monthly Tips from Training and Support

Whether you are 2 trying to be 20 or a well-established brokerage with 200+ brokers, TotaLand offers you the ability to customize (Notification Letters, Reports/LPR's/Abstracts, Lease Schedules and Client Invoices). Our TotaLand Academy Courses are updated and available to view within your "Support" link under the "Training" Tab.

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Realm-based versus tract-based systems

As time goes on, and the land industry evolves, you will see many companies adopting systems to manage their land-acquisition projects. When making this decision, it is important to make the distinction between realm-based and tract-based systems in order to save yourself time, money and a lot of headache.

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TotaLand Helps Impera Land Services Focus on Clients' Needs

TotaLand has been, and continues to be, amazing in our view. When we started using them we could only implement certain aspects of their services. As we have grown, and as their capabilities have increased, we have added more of their services to our arsenal. Their excellent training in person or via internet keeps us updated and allows us to learn more about the system we are working with. TotaLand has allowed us to stay lean and focus on our clients' needs as opposed to management and project maintenance that distracts from the goal of completing a successful project. That has always been our main goal and TotaLand gives us strength and flexibility in that regard in a way that no other service provider has been able to match.

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On the Horizon - User Certification and NAPE East

We are excited to announce that we will soon be offering our users the opportunity to certify their proficiency with TotaLand, with certification levels of Read Only, Title, Abstract Assembler, Agent-all the way up to Company Administrator. We will begin alternating our monthly TotaLand Academy sessions so that every other month will cover training and certification, respectively. As always, the courses will be recorded and posted within the Training area of TotaLand to allow users to proceed at their own pace and convenience.

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March Monthly Tips from Training and Support

Hey Managers, did you know that you can upload a logo to be featured on our Home Page and/or our Client List Page. Go to Manage Company, and then select the Profile Tab. You'll be prompted to upload your logo, website, and Bio to be featured for our prospective clients to review. The value of having E&P clients see who is using TotaLand is a win-win for us and our brokerages looking to foster relationships with those potential clients.~

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Training our future landmen

We had the wonderful opportunity of presenting TotaLand to UL's PLRM students last week, and overall I would say that it was a resounding success. The students stayed engaged for the entire duration of the demonstration and asked insightful, pertinent questions. All students were required to set up trial accounts so that they could follow along on their laptops. Following the demonstration, several students met with members of our staff to ask questions about the system and its applications.

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Hello World

Welcome to the official blog of TotaLand Technologies. This is your one-stop shop for all of your TotaLand news and industry discussions. Being that this is our first blog post, I guess that some introductions are in order.

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Winter NAPE 2013 – Another Home Run for the Industry

I am a huge proponent of NAPE. As an AAPL Director, I naturally recognize its value to the membership from the financial standpoint. What I like most about NAPE though is its crucial role in ‘stoking the flames’ of our industry, so to speak. While the AAPL does its best to determine the total economic impact of NAPE, I am not as interested in reducing it to a single dollar value. I only need to think about how much landwork comes out of deals made there to get a warm and fuzzy feeling about it.

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TotaLand Saves Land Services Time and Money

TotaLand has become an integral part of our daily administration and handling of our business. It has been a welcome addition to assist us in managing our internal and field data gathering. It saves us time and money that passes through to client savings and higher efficiency. We also have thoroughly enjoyed as do all our independent contractors the online Billing System with TotaLand.

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TotaLand Technologies to Make a Splash at NAPE

TotaLand Technologies is proud to announce their attendance at the upcoming NAPE show to be held February 5-8 at the George R. Brown Convention Center in Houston, Texas. TotaLand will be showcasing their improved website design at the expo, and will have multiple staff members on hand to demonstrate the new features of their software to fellow attendees.

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New site released

TotaLand Technologies has rebranded and developed a new site look but still maintains the consistent features and revolutionary data management organization used to maintain your project and give you the leading edge in today’s petroleum land and resource management field.

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TotaLand Exceeded Expectations for LMS

TotaLand has become the cornerstone for storing and compiling land data within our organization. From assembling abstracts to accumulating, storing and generating information for small or large lease exploration plays and ROW acquisition projects. Whether for our E & P clients, government agencies, or public utility companies, TotaLand has met and even exceeded our expectations. As a bonus, the invoicing within the system has been phenomenal.

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Exciting News from TotaLand Smart Phones & Patented Blink ™

I love what we do! Activity surrounding TotaLand always keeps us busy - bringing on new clients and taking care of our existing ones. Lately, we have been working hard to complete the re-branding I wrote about last month. The TotaLand site now reflects our new image. In addition, we are looking forward to Winter NAPE in about three weeks, which has been another important focus of our preparation. At NAPE, you will see that TotaLand's website is not the only thing that got an updated look. We welcome you to stop by our new booth (2760) reflective of our powerful technology.

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Monthly Tips from Training and Support

Within your Reports tab, you can analyze project data from many points of view (too many permutations to count) - Due to TotaLand's unique use of "Realms" you can pick Tracts/Contracts/Parties/Instruments for example, then select a 2nd or even 3rd Realm category to give your results added value.

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TotaLand Academy

Sign up for our monthly TotaLand Academy that can be attended live or in the comfort of your own office meeting room with an internet connection for just $100. Simply register at https://totaland.webex.com or click on TotaLand Academy on the homepage of TotaLand.com.

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TotaLand introduces weekly Q&A Webinars

Announcing TotaLand Technologies exclusive Q&A Webinars. Be sure to check out our FREE weekly webinars every Thursday at 11am central time. Simply register at https://totaland.webex.com or click on the WebEx button at the top right of the screen.

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